SmartSimple System Administator

• A rewarding opportunity to make a real impact on heart health.
• Flexible hybrid working arrangements from our Bourke St office.
• Enjoy generous salary packaging to boost your take-home pay.

About Us

For over 60 years, the Heart Foundation has been the trusted peak body working to improve heart disease prevention, detection and support for all Australians. 

Over the next 25 years, we aim to improve heart health for all people in Australia, regardless of who they are or where they live.  

How You Can Make a Difference

As our System Administrator (Research Grants), youll be the digital engine behind our research funding. Youll develop, manage and optimise our Grants Management Portal (GMP), ensuring it runs smoothly, securely, and efficiently for all users – internal and external.

From configuring workflows and automations, to ensuring data integrity, compliance, and a seamless user experience, youll be a vital part of making sure funding reaches the researchers working to save lives.

You will have the opportunity to work flexibly, blending your time between home and our Melbourne office.

What Youll Be Doing

• Keep the GMP humming across all stages of the grant lifecycle
• Design and streamline workflows, dashboards, and automated communications
• Lead improvements to enhance functionality and user experience
• Maintain and troubleshoot UI components and platform upgrades
• Provide technical support and training to internal teams and external users
• Collaborate with Risk, Legal, Finance, and Revenue teams
• Manage vendor relationships and support other programs using GMP

What Youll Bring

• Previous experience in a sys-admin role for a complex system (SmartSimple preferred!)
• Ability to quickly understand back-end and front-end system configurations
• Ability to analyse complex data and produce clear reports
• Proficiency in Microsoft Office, HTML/CSS (SQL a bonus)
• Knowledge of cyber security and data compliance
• Superb communication and stakeholder-management skills
• A proactive, detail-oriented mindset; and love of solving problems

Bonus Points For

• Experience delivering training or user support
• Understanding of the research or research funding sector

Why Join Us?

At our heart, we are driven by purpose. Every day, we make a meaningful impact through our work, and we are committed to supporting our employees in achieving a healthy work-life balance.

We are dedicated to fostering a diverse, safe, and inclusive workplace. We actively seek to represent the communities we serve and recognise the invaluable skills, knowledge, and perspectives a diverse team brings. We strongly encourage applications from Aboriginal and Torres Strait Islander people and individuals from all backgrounds.

What We Offer:

• Salary packaging to help you make the most of your earnings.
• Flexible work-from-home options up to 50% of your week.
• A supportive and inclusive workplace culture where your contributions are valued.
• Additional gifted leave during the Christmas shutdown period.
• Wellbeing programs and initiatives to support your personal and professional growth.

Ready to Apply?

If youre ready to make a real difference, wed love to hear from you! Submit your application online or contact Stephanie at if you require any workplace adjustments.

This advertisement is expected to close at 11:59pm on Sunday, 29 June. However, if we receive a large response we might close it early, so please dont delay! If youre reading this and the closing date is in the past, that means were still accepting applications.

All employment offers are subject to pre-employment checks, including National criminal history check, Working with Children Check, and any other relevant background checks.