Admin Assistant

ugl are seeking an experienced admin assistant to join our team on a 9month basis working on a major oil & gas project. commencing asap, you will be working a 5/2 roster within perth cbd, point of hire is perth, wa.

key responsibilities\:

• forecasting training needs and requirements
• liaising with internal and external stakeholders to ensure candidate compliance
• ensure compliance with company policies and project guidelines
• organise and manage ppe
• collect and process weekly timesheets from project staff
• raising purchase orders for training bookings

forecasting training needs and requirements

liaising with internal and external stakeholders to ensure candidate compliance

ensure compliance with company policies and project guidelines

organise and manage ppe

collect and process weekly timesheets from project staff

raising purchase orders for training bookings

additional tarrelated responsibilities\:

• support mobilisation and onboarding activities for tar personnel (tracking, scheduling, documentation)
• maintain and update tar-specific registers including mobilisation plans, manpower tracking and training matrices
• coordinate with procurement and logistics for tar materials and equipment (receipts, tracking, status updates)
• assist with document control for tar execution plans, procedures and communications
• arrange meetings, prepare minutes, and follow-up actions for tar planning sessions
• maintain accurate reporting data for weekly progress updates and dashboards

support mobilisation and onboarding activities for tar personnel (tracking, scheduling, documentation)

maintain and update tar-specific registers including mobilisation plans, manpower tracking and training matrices

coordinate with procurement and logistics for tar materials and equipment (receipts, tracking, status updates)

assist with document control for tar execution plans, procedures and communications

arrange meetings, prepare minutes, and follow-up actions for tar planning sessions

maintain accurate reporting data for weekly progress updates and dashboards

qualifications & experience\:

• previous experience in a similar project admin role
• knowledge of compliance needs in the o&g sector
• ensure accuracy and timely submission of timesheet data
• strong organisational skills with the ability to manage multiple tasks
• proficiency in microsoft office suite and online compliance systems (isn, mypass)
• strong communication skills and attention to detail

previous experience in a similar project admin role

knowledge of compliance needs in the o&g sector

ensure accuracy and timely submission of timesheet data

strong organisational skills with the ability to manage multiple tasks

proficiency in microsoft office suite and online compliance systems (isn, mypass)

strong communication skills and attention to detail

additional desirable experience\:

• experience supporting shutdowns, outages or tar events (highly desirable)
• ability to perform strongly in fastpaced, deadlinedriven environments
• strong stakeholder management across multiple disciplines

experience supporting shutdowns, outages or tar events (highly desirable)

ability to perform strongly in fastpaced, deadlinedriven environments

strong stakeholder management across multiple disciplines

what we offer\:

• ongoing casual position
• competitive remuneration package
• pathways for you to succeed and the space for you to carve your own journey
• a culture that values diversity and innovation, evolving with market changes and new technologies

ongoing casual position

competitive remuneration package

pathways for you to succeed and the space for you to carve your own journey

a culture that values diversity and innovation, evolving with market changes and new technologies

what makes you right for ugl\:

• genuine concern for safety
• ability to provide a safe, supportive and positive workplace
• capacity to flourish in a highperformance environment
• an innovative mindset and a willingness to challenge the norm
• a belief that success and value are driven by real teams where everyone has a role to play

genuine concern for safety

ability to provide a safe, supportive and positive workplace

capacity to flourish in a highperformance environment

an innovative mindset and a willingness to challenge the norm

a belief that success and value are driven by real teams where everyone has a role to play

about us\:

ugl is well-known and respected for providing end-to-end engineering, construction and maintenance services within rail and transport, communications and technology systems, oil and gas, power, renewables and resources, water and defence markets. ugl partners with some of the worlds largest blue-chip companies and government agencies, private enterprises and public institutions. we are a member of the cimic group of companies.

at ugl, we value diversity in the backgrounds, ideas, work styles and perspectives of our team. we are an equal opportunity employer and strongly encourage people with disability, aboriginal & torres strait islander people, mature aged workers and people from culturally diverse backgrounds to apply.

please note that relevant screening checks will be conducted as part of the recruitment process. these may include a national criminal history check and a pre-employment medical assessment including drug and alcohol screen.

if you are confident you have the skills and knowledge to fulfil this role, then please apply now.

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