Accounts Receivable & Process Specialist

POSITION TITLE:
Accounts Receivable and Process Specialist

DEPARTMENT:
Finance

DATE:
February

LOCATION:
Head Office, Northcote

REPORTS TO:
Commercial Finance Manager

ORGANISATION & CONTEXT
Adore Beauty is Australias longest-running online beauty store with over 250 global brands and 13,000
products ranging from budget, professional and luxe. Today, Adore Beauty is a bustling, ASX listed
quick-paced, passion-driven company employing around 200 team members. The Accounts receivable
specialist reports to the commercial Finance Manager and is a part of the Finance team. This role will
predominantly be based at our Head Office in Northcote, with capacity for this role to work in a hybrid
on-site/WFH context.
KEY OBJECTIVE:
This role is responsible for managing the company’s receivables process and will be responsible for ensuring
timely and accurate processing of receivable invoices, monitoring outstanding balances, and collaborating
with internal stakeholders to resolve any discrepancies. This position offers an exciting opportunity for an
individual with strong analytical and communication skills coupled with an eye for improving processes, to
contribute to the financial success of the organization.
RELATIONSHIPS AND INTERACTIONS:
Internal
? Finance Team
? Brands & Merchandise Team
? Marketing Team
? People and Culture Team
? Planning Team
External
? Existing and prospective suppliers & vendors
? External auditors

DECISION MAKING (Freedom to Act) & POSITION DIMENSIONS
This role works under the direction of the Chief Finance Officer (CFO), and reports to the Commercial
Finance Manager. This role will perform duties consistent with defined scope of work set by Adore Beauty
and guided by industry standards (legislation, ASX reporting guidelines etc.), and will gather information,
conduct tasks, and activities requiring the use of acquired skills and knowledge in a specialised field. This
role can make some decisions without the consultation of the direct manager that relate to the day-to-day
matters of the offshore finance team and is expected to work autonomously when providing frontline advice
in line with company policies, and compliance regulations.
VALUES:
As a trusted team member & leader, the business asks you to respect and adhere to our Values at all times:

? A positive approach
? Doing the right thing
? Always growing
? Working for each other

KNOWLEDGE AND EXPERIENCE REQUIREMENTS
Qualifications, knowledge and demonstrated experience in:
? Proven experience in accounts receivable or a similar finance role.
? Proficiency in Xero and Tableau is advantageous but not critical
? Sound technical accounting knowledge
? Experience driving process improvement
Skills and Attributes
? Advanced Excel skills – experience with Macros preferrable
? Excellent analytical and numeracy skills as well as an ability to assess problems and provide
solutions
? Excellent organisational and time management skills and proven attention to detail
? Excellent time management skills with a proven ability to multitask and meet deadlines.
? Accuracy and excellent attention to detail and strong written and oral communication skills
? Ability to maintain positive stakeholder relationships and work collaboratively
? Adaptability and ability to work with diverse staff members and with all levels of management
? Excellent interpersonal skills
? Demonstrated ability to work autonomously, and with direction, and provide high quality frontline
advice across accounts receivable matters.

ACCOUNTABILITIES
KEY RESULT AREA KEY ACTIVITIES & RESPONSIBILITIES
Invoice Processing: ? Generate and issue accurate and timely invoices.
? Verify invoice accuracy and resolve any discrepancies.

Cash/credit
Application:

? Record and apply payments in accordance with established procedures.
? Reconcile payments received with outstanding receivables.
Collections: ? Proactively follow up with debtors to secure timely payment.
? Identify and address any issues impacting payment processing.

Account
Reconciliation:

? Regularly reconcile outstanding accounts to ensure accuracy.
? Investigate and resolve any outstanding issues or discrepancies.
Reporting: ? Prepare and present regular reports on accounts receivable status.

? Provide insights into trends, aging, and potential risks.

Stakeholder Relations: ? Maintain positive relationships with internal and external stakeholders to

facilitate smooth payment processes.
? Address debtor inquiries and provide necessary documentation.

PHYSICAL DIMENSIONS:
This role requires the ability to:
? Sit or stand for long periods, as well as regular bending, crouching and reaching.
? Use an appropriate lifting technique to manually handle office files and items.
? Operate a computer accommodating reasonable adjustments.
? React to a display (computer screen) throughout the workday.

? Use a telephone within reasonable adjustments (including use of headset).
? The employee must frequently lift and / or move up to 10 kilograms and occasionally lift and / or move
up to 15 kilograms. For more than 15 kilograms you MUST seek assistance.
? Please advise us if reasonable adjustments need to be made.
ADDITIONAL REQUIREMENTS:
? In addition to the above, any and all other duties and responsibilities are to be performed as
required and consistent with this role
? This role may require some work outside of regular hours

We acknowledge that this information adequately describes the role of the position,
but it is understood that everyone at Adore Beauty has a responsibility to contribute to the advancement of
the organisation by undertaking other assignments, projects, etc. as required.